Privacy policy

Privacy notice for www.wearebristol.co.uk

Bristol City Council is the data controller for the purposes of the Data Protection Act 2018 and other regulations including the General Data Protection Regulation (Regulation (EU) 2016/679), which means it determines what your data is used for and why it is collected. The purpose of this privacy notice is to tell you about what information we collect about you when you use our service, how we use that information and who we may share it with.

The contact details of the data controller are wearebristol@bristol.gov.uk

What data we need to collect and the legal basis for processing it

To provide this service, we will process name, email address, your postcode and if applicable your organisation name. We are collecting this data because you have given us your consent to receive the We Are Bristol newsletter.

How long we will keep your data for

We will hold this information until you tell us you no longer wish to receive the We Are Bristol newsletter. After thisyour information will be deleted.

Why we need to collect your data

We will use this information for sending you the We Are Bristol newsletter. Any postcode and organisational information will let us tell you about We Are Bristol activities that are especially relevant to you.

Who we share your data with and why

This data will be shared with MailChimp, the online email platform we use to create the newsletter. MailChimp is the data processor based in the USA. To use this service your data will be transferred to the USA for processing. MailChimp is signed up to the EU-US Privacy Shield to ensure controls are in place to provide adequate privacy protection when data is transferred to them.

More information about the EU-US Privacy Shield is here: https://www.privacyshield.gov/participant?id=a2zt0000000TO6hAAG&status=Active

MailChimp’s privacy policy provides more information on what happens with your data: https://mailchimp.com/legal/privacy/

The We Are Bristol website has links to external websites. We Are Bristol and Bristol City Council takes no responsibility for the content or data protection on these sites. Please check their privacy policies or contact the organisations directly if you have any questions.

If we have your consent to use your data

You can withdraw your consent for us to process your information at any time. This can be done by clicking on ‘unsubscribe’ at the bottom of each newsletter or by emailing wearebristol@bristol.gov.uk

Links to social media

The We Are Bristol website has links to its social media pages and accounts. We Are Bristol do not collect any personal data through these links. Please check each social media platform for their privacy policies or contact them directly if you have any questions.

When we may share your data

We Are Bristol and Bristol City Council may share your information without asking you if:

  • the law says we must
  • there is a risk of serious harm or threat to life.

Web statistics

Bristol City Council collects web statistics automatically about your visit to the We Are Bristol website based on your IP address. This information is used by Bristol City Council, as a public authority, to facilitate its public task in providing services to as many people as possible. Bristol City Council uses Google Analytics for this purpose, your IP address will be deleted from the Google server after 38 months. Google’s privacy policy is found here: https://policies.google.com/privacy?hl=en

Cookies

We Are Bristol sometimes stores small files called ‘cookies’ on your computer or other device to help improve your experience on the website. Our cookies cannot be used to identify you personally.

Your rights as a data subject:

You have the right to ask for access to your data and where data is found to be inaccurate to have that data corrected.  In certain circumstances you have the right to have data held about you erased, or the use of it restricted. You may be able to object to processing and may also have the right to have your data transferred to another data controller.

You also have a right of complaint to the Information Commissioner’s Office (ICO) at www.ico.org.uk if you think we have not dealt with your information in a proper manner.

You can ask to see what information we hold about you and have access to it. You can do this by contacting:

Data Protection Officer
Bristol City Council
Information Governance Service
P O Box 3399
BRISTOL
BS1 9NE

data.protection@bristol.gov.uk

Other questions about the data being processed may also be sent to the above address.

Fraud Prevention and Detection:

Bristol City Council is required by law to protect the public funds it administers. It may share information provided to it with other bodies responsible for auditing, administering public funds, or where undertaking a public function, in order to prevent and detect fraud. For more information visit www.bristol.gov.uk/data-protection-foi/fraud-prevention-and-detection.

V1.06 (Updated 22/08/2019)