10. Data protection and publicity
10.1 The Promoter will only process your personal information as set out in this condition. See also condition 3 and condition 6.4, with regard to the announcement of winners.
10.2 The Promoter is the data controller for the purposes of the Data Protection Act 2018 and other relevant regulations. This condition tells you about what information we collect about you when you enter a competition, how we use that information and who we may share it with.
10.3 The contact details of the data controller are:
Address: External Communications and Consultation, Bristol City Council, City Hall, College Green, Bristol, BS1 5TR
10.4 In the running of our competitions, we will collect the following information from entrants: child’s name, age, name of school attended, parent/carer’s email and postal address. We are collecting this data so that we can check you are eligible to enter the competition – entrants must attend a school within the Bristol local authority boundaries.
10.5 The period of time that we will hold this data for will be determined by the timeframe of the competition outlined in these conditions. As soon as the competition has closed and prizes sent out, specific personal information (child’s name, parent/carer’s name, email and postal address) will be removed from our database. Before the closure of the competition, you are freely able to withdraw your consent for us to process your information at any given time by emailing firstname.lastname@example.org and your personal details will be removed from our database. However, removal before the end of the competition may result in non-delivery of a prize.
10.6 You have the right to request access to your data and where data is found to be inaccurate to have that data corrected. In certain circumstances you have the right to have data held about you erased, or the use of it restricted, you may be able to object to processing as well as the right to have your data transferred to another data controller.
You also have a right of complaint to the Information Commissioner’s Office (ICO) at www.ico.org.uk if you think we have dealt with your information in an inappropriate manner.
10.7 You can ask to see what information we hold about you and have access to it. You can do this, by contacting:
Data Protection Officer
Bristol City Council
P O Box 3399
10.8 Any further questions regarding the data being processed may also be sent to the above address or to the data controller.